Solo and Ensemble Contest Prep: Scoresheet Categories

By John Gardner

Solo and Ensemble no frameMusic students from the local schoola participate in ISSMA (Indiana State School Music Association) sanctioned solo and ensemble district and state level competitions. ISSMA copyrights their judging forms so I can’t show those.

Many categories for solo contests are fairly universal, and as a template for the categories I will use here, I have selected categories posted on a high school site outside Indiana. For each category; the title and considerations are copied, the comments are mine.

INTONATION

Accuracy to printed pitches.

In Solo performance, are you in tune with the piano (or the recorded accompaniment)? You should tune carefully before you begin, both to check intonation and to ensure the instrument is ready to go, especially if you have been waiting for a while. No instrument is completely “in tune”, i.e. tuning one note is not enough. You need to know what notes or octaves have what tendencies on your instrument and adjust accordingly. Flutes can roll in/out to help, trumpets have a 3rd valve slide and all brass instruments have alternate fingerings to compensate for typically out of tune notes (especially 1 & 3 valve combinations). Trombones are almost without excuse, right? Otherwise, you can bend your pitch up or down by adjusting your embouchure — or by using alternate key combinations. Practice with a tuner to determine which notes are in/out of tune. If you study privately, hopefully your teacher is helping you with the lesser-known key combinations and techniques as you strive for a higher level performance.

In Ensemble performance, try to tune before going into the performance room, but take the necessary time to get it right before you start. If the last sound the judge hears before you start is noticeably out of tune, you are in trouble in this category.

TONE

Resonance, control, clarity, focus, consistency, warmth.

Tone is influenced and affected by many factors; instrument, mouthpiece, reed, and performer. If you have a step-up instrument and/or a better mouthpiece than the one that came with your 6th grade year instrument, then you should have some equipment help in tone production. But a good musician can make even lesser quality equipment sound good, while a poor musician can fail to produce what the equipment will allow. In other words, it is more than just the equipment — the judge is judging YOU!

Vibrato will likely be considered here for those instruments that are, at least at the higher levels, expected to play longer tones and melodic sections with a warm, controlled vibrato, typically oboes, bassoons, flutes, saxes, trumpets, trombones and baritones. French horns and clarinets generally are not expected to use vibrato.

Resonance, control, clarity, focus, consistency, warmth….all go to the currently accepted tone for your instrument. The best way, even if you are studying privately but especially if you are not, is to LISTEN to professional recordings. Online videos can be helpful, but some of those are posted by people not better trained or farther advanced than you. Resonance implies a deep, full, reverberating sound vs one that is weak and tentative. Is yours controlled or does it change drastically per octave or when you have skips of large intervals? When I think of clarity, I want to hear the instrument and not the reed, tone without fuzziness or buzziness. Consistency requires control. When someone talks of warmth, I think of a full flavored soft-drink or coffee vs something watered down. Warmth implies some emotional involvement (more below) in your sound.

RHYTHM:

Accuracy of Note Values, Rest Values, Duration, Pulse, Steadiness, Correctness of Meter.

Note values covers a lot. When a quarter note is followed by a rest, do you go all the way to the rest? When you have a dotted eighth-sixteenth pattern, do you sub-divide to ensure the dotted 8th gets 3/4 of the beat….and not 2/3? A common rest mistake is similar; not giving it enough value or rushing to the next note, which gets into Pulse. If it were possible to hook up a heart monitor to the way you play, you don’t want the screen to look spastic, or as if you are having a heart attack. You should have a clear, easy to read (hear) ‘beat’.

Is your tempo Steady, i.e., you don’t slow down during the faster parts and increase tempo in the easy sections?

Your heart rate increases when you run, but your tempo should not change when you play runs.

Practice with a metronome. If it feels like the metronome is pushing you, you’re dragging. If it seems like it is slowing you down, you’re rushing. If possible for 8th note meters (5/8, 6/8, etc), set the metronome so the 8th note gets the click. Obviously that becomes more difficult the faster the tempo.

TECHNIQUE (facility/accuracy): 

Artistry, attacks, releases, control of ranges, musical/mechanical skill.

A question I’m often asked in a playing test setting where the student is going to be graded on how he/she plays something is; “How fast should I play it?” My answer is always,

As fast as you can play it accurately.

Facility speaks to how quickly or effortlessly you can play something, to your mechanical skill. Are you up to tempo on a technical passage or are you slowing it down so you can get all the notes. Balanced with facility is accuracy. If you slow it down and get it right, the judge might ding you a little on facility but should credit you on accuracy. The opposite is not true, however. If you play at tempo and miss lots of notes, you have demonstrated a lower level of both facility and accuracy. For the highest credit, practice it slowly, get it right, the gradually speed it up (with a metronome) to tempo. Accurately at tempo is the goal.

Is it better to play it slower and accurately, or at tempo and miss some notes?

Judge response: If you want MY highest rating, play it correctly at tempo.

Two terms above go together; artistry and musical skill. Have you interacted with Siri on the iPhone? That is a mechanical voice. Failure to demonstrate artistry or musicianship (musical skill) would be like listening to someone who speaks in a monotone, or someone who writes without any capitalization or punctuation. Similarly to the impact of a well-delivered preacher’s sermon, politician’s speech or orator’s dramatic reading, your artistry will affect your audience…and the judge.

When it comes to attacks and releases, most attack better than they release. Work at both. In a slower, melodic passage, can you start the note on pure air minus the tongue, or at least get the sound started without the sound of the articulation? Sometimes thinking of a football can work with a picture of how sound (or phrases) begin and end. Don’t start with a thud and don’t end with a chop off. Sometimes you need the tongue to stop the sound, but ending with the air is preferred.

Do you struggle with low notes on a saxophone or high notes on a trumpet or clarinet? Or any instrument? That is about consistency and control. It is more than just blowing and wiggling fingers. Can you maintain a dynamic level as you change octaves? A clarinet descending from high to low actually needs more air at the lower levels to maintain the same volume. Do you have some notes that pop out? That demonstrates a lack of control.

Record yourself using a computer device (such as iPad free app “Recorder Plus HD”) that shows your recording level. When you review, look for sudden peaks or valleys in volume… Sometimes you can get a visual of control issue.

And notice that, with this judging sheet category, “note accuracy” is assumed rather than mentioned. Playing right notes is the minimum of any performance and if that is all you do, you should expect a mediocre rating or result. In a previous article, I likened this minimal notes-only approach to driving a car and staying on the road while avoiding the other signs along the way.

Interpretation: Musicianship

Style, Phrasing, Tempo, Dynamics, Emotional Involvement

There is a lot of overlap in these categories. Interpretation involves HOW you play WHAT you play. Are you in the style of the piece. Trills and grace notes in a Mozart piece are different from those from more recent composers. The style of a rondo is different from that of an intermezzo. When it comes to phrasing, are you adding fluctuation to the sound? Is it going somewhere? Is there a beginning, a peak and an end to a phrase? Do you play the way you speak? Phrasing can also include articulation (next category) and dynamics. Just as tempo was a part of fluency and accuracy described earlier, it is also part of interpretation. If you play a technical concerto by Mozart or Weber and you take the allegro section at half tempo to get the notes right, you have mis-interpreted the tempo.

Articulation

Few things are more obvious to a trained musician than to hear the errors of sloppy articulation; slurring everything, constant tonguing or a random combination.

Music performance can include articulation interpretations, but if you are changing what is marked on the paper, you need to mark your changes on the judge’s copy. Make sure the judge knows that what you played was what you intended.

If you have an extended 16th note run that is market all staccato, and you struggle with playing that, and you don’t want to reduce the tempo, then you might want to slur two, tongue two in a grouping of 4 sixteenth notes, for example. Mark the judge’s copy. He/she could still ding you a little for your articulation interpretation, but less than if you made the change without marking the original.

articulationThe other main weakness in articulation is the technique, i.e. HOW you articulate. Have you ever heard someone with a speech impediment? The challenge in fixing those is that most of what is happening is going on inside the mouth. Speech therapists are trained to do that. Do you need a specialist?

For a reed player, are you touching the reed, the roof of the mouth, or are you making some sort of ‘k’ or other throat sound to stop the air?  Not all articulations are created equal. If you make the judge spend time trying to figure out what is going on inside your mouth (articulation technique), you are hindering your success.

 

Performance Factors

Choice of literature, appropriate appearance, poise, posture, general conduct, manerisms, facial expression. 

I wrote an article about selecting literature. Read it….

Choice of literature: Demonstrate your strengths, hide your weaknesses. If you struggle some with rhythms, have trouble with fast passages, perhaps you should choose a slower piece. If you struggle with vibrato, don’t select the slow, melodic romantic-style ballad.

Appropriate appearance has nothing to do with your beauty or your weight. If you go to a job interview that would require you working in a business office and you arrive in jeans with holes and a t-shirt advertising an alcoholic beverage, you start with the wrong impression. Most solo/ensemble festivals will accept clean casual. Understand that most of the judges are college professors, where their performers are often required to wear tuxes and formals. Don’t shock them. If you come to the performance room looking like you have dressed for success, that you are showing respect for the judge, the audience and the event, you will earn credit in this area.

Poise and posture. Look like a performer. If standing, consider having both feet flat on the floor. If sitting, move forward on the chair with both feet on the floor. Poise includes the idea of selling both yourself and what you are doing. A college professor was advising a modest, yet talented musician and explained it this way:

Humility is a virtue. It is okay to be meek and mild….UNTIL you put that [instrument] in your hands and walk out onto that stage. THEN I want you to be an arrogant, confident, mean son-of-a-[band parent]. Take the stage. Command and control the audience.

My college professor told me to…

…make them stand up.

General conduct / manerisms, facial expression. Avoid toe tapping. Don’t grimace when you make a mistake. You’re in the spotlight and everything is important.

This is generally a catch all category and judges can use it to give you a higher rating here than maybe they were able to on other areas. This should be the category in which everyone can do well.

———————

Related:

Respecting, Preparing For and Appreciating your Pianist

 

Solo and Ensemble Contest Prep: Scoresheet Categories Read More »

Three Memorable Years at Chesterton Regionals

It is 10/16/21 and the band is heading off to Chesterton Regionals today. Of course, I am not with them as I retired….but the day brings back memories of three times I was involved in the Chesterton Regionals. For us, a Class A Band, Regionals alternated between Lafayette and Chesterton.  Here are my three memorable years at Chesterton.


2009 – 1st Gold in a Decade

The show title was “TIME 20:09”. It was Thaine Campbell’s last marching band performance. The band had not received a Regional Gold rating since 2001. I was standing next to Mr. Campbell when they read the result and heard his noticeable sigh of relief. It would be another two months before he announced his retirement. This picture was taken by a parent from another band at the moment the rating was announced and sent to me with a note about how “real” that moment was for these drum majors and guard captains.


2011 – Death of My Mother

It was October 15. For this particular trip, I was driving a white bus, probably transporting some staff and/or parents. 

Just prior to the band’s warm-up transit, I got a call from my brother Jeff — telling me that the nursing home called to say they didn’t expect our mother to make it through the night. 

I was not only 120 miles on the wrong side of Huntington plus 200 on the other side.The band was about to perform for final competition and would still be in Chesterton for another couple hours waiting for results. What do I do?

One of the parents offered to leave the competition (missing the band’s performance) to drive me back to Huntington, but would then have driven 240 miles to miss the performance. 

Mom had not been very conscious for a few months, and was not conscious at this time. I knew, however, that if she had been, her strong words to me would have been to…

 “stay with the band”

It was about 1:30 AM when we arrived back to Huntington. It was about 2:00 AM when brother called again to say, “She’s gone.” I wouldn’t have made it even if I had kept driving — and probably not even if I had immediately left the competition. I am at peace with my decision.

She was buried on my birthday three days later.


2018 – I Couldn’t Go

Between 2011 and this year the band had changed from Class A to Scholastic Class to Open Class B. 2018 would be our first trip back to Chesterton since 2011. I had been stressing about the memories I was sure the trip would invoke, but that became a side note when my doctor started me on a treatment the day before and forbid me to travel. 

I was in fairly regular communication and was thrilled that this show; “Look Upon My Works” received a GOLD rating with the highest score since at least 2001.

Three Memorable Years at Chesterton Regionals Read More »

Pig races! What and why?

It is prize day at the end of a product fundraising project and part of the project includes pig races.

The pigs randomly walk and wiggle or stop and oink. Winners usually determined by battery strength. Students could earn their spot in the pig races based on a sales level. Winners received small cash (or other) prizes. What they almost always wanted, and sometimes received — was their winning pig.

Pig races! What and why? Read More »

GT (Gifted and Talented): The System worked for us, but we had to work the system

gifted and talented

For two years during elementary school, our sons were part of a GT (Gifted and Talented) program called “Project Challenge”, which allowed students to advance in several areas. When they got to middle school, the program stopped and that was a problem (for us). The two in this clip, David and Casey, were allowed to take an 8th-grade Algebra class during 7th-grade year — and were the top two students in the class.

When we approached the school to question their plans for math for the 8th-grade year, the teacher explained that repetition was good, i.e. they were going to allow them to RE-TAKE the class. 

Unacceptable….

“You don’t hold back students like these two. They are the top two students in your class. They do not need to repeat it.”

Joan and I met with the principal, who, at one point, angrily pounded his fist (literally) on the desk and barked,

“I am so sick of parents pushing their kids.”

“We’re not pushing him. We just want to make sure there are not walls blocking his path.”

We objected long and loud enough (plus Casey’s parents were a teacher and a principal) that they agreed to bus these two to the high school every day, where they took two math courses that year. (That is the case started a year ago, as mentioned in the clip.)

During Freshman year, David was coming home complaining about a Spanish class he was taking. He didn’t like the “stupid” techniques they were using to learn vocabulary. At a parent-teacher conference, the teacher said he was causing disturbances in class with his lack of participation. We asked the teacher if he was bored in class.

“Absolutely he is bored.”

The teacher worked with us and school administrators to transfer David from Spanish I to Spanish IV. It took him a short while to catch up, but he loved it and soared.

By Sophomore year they were taking calculus and were invited to come to senior awards night to receive the high school’s top math recognitions. 

Out of high school math options, and before it was more readily available, David was allowed to go to the local university for an advanced math class junior year. When the professor objected, the high school teachers said,

“Just let him take the class. He’ll be fine”.

When the college students, thinking he looked too young to be there, asked him what year he was in, David’s response was “Junior year”. 

A few weeks into the college class, the professor accused David of cheating. He wasn’t doing the work to show the answers he was coming up with. 

When confronted, David asked,

“Is the goal to do the work or to solve the problem?” 

Unconvinced that he could get the answers the way he was, he watched David solve some problems, concluding that …

“I don’t know how he is doing it, but he is doing it.”

By the end of the semester, the professor was inviting David to take an even higher-level college class. 

The week prior to a big performance, the show choir toured the middle schools. Students were expected to make up their work. There was a grading period ending and one of David’s teachers asked him to make sure he got a particular assignment completed, recognizing that,

“You and I both know that if there is a negative impact to your grade that your parents will be in here.”

The only teacher or administrator that we confronted angrily was that fist-banging middle school principal. We were persistent, however, especially when we felt one of our sons was being held back or prevented from excelling because of convenience or policy.


Something I’ve said multiple times over the years, usually when encouraging parents to advocate louder,

“The system worked for us — but we had to work the system.”

PS After graduating high school with a perfect, pre-weighted-grades GPA, and in the top 1% at Duke, David went to Ivy-League Penn where he paid $0 for his Ph.D. and is currently a teacher, coach and dean at one of, if not the highest-rated boarding school in the country. His brother is the Worship Pastor at a large church in Washington State. 

GT (Gifted and Talented): The System worked for us, but we had to work the system Read More »

I complimented her smile and stepped into creepy

I complimented her smile and stepped into creepy and wokeness.

As a [former] teacher of teens, I understand the careful lines teachers (and students) should observe, especially in the area of commenting on how someone looks. When I was a new teacher and only 3-4 years older than some of the students in my classes, that was even more sensitive. Less so in my last 16yr stint prior to retirement. I have used, what I always intended to be harmless but effective compliments when I would talk about someone’s “smile”. There are many of my former students who could tell you I’ve complimented or commented in that way. No one, not a single student or any parent has ever, EVER said they felt something I had said to or about them or their student was inappropriate or unprofessional.

I did cause a mild murmur in a concert audience once when I said,

“Parents, I want you to know that I love, admire and respect your students.”

That came up in a subsequent admin evaluation, but nothing was written down and the only caution was to, “be careful”.

I have multiple writings about those topics. Here are two:

Is it ever okay for a teacher to LOVE students? 
10 ways to earn students’ respect and trust

…but that is not the focus of THIS post.

I was moved by the above video. Such a brave girl to escape under threat of death from North Korea. I was angered that there were some students who bullied her because of her speech difficulties (she came here knowing almost zero English). But then, also warmed and encouraged by the way she described most American friends have reacted to and accepted her.

I posted a comment:

Social media

Note that there were over 400 thumbs up and zero thumbs down. Also note the heart/love from the video create. So, SHE certainly understood my compliment and was not offended by it.

There were mainly two types of negative replies:

“Looks like we found a creeper in the comments.” (4 likes)
“It’s creepy. Sorry, but it is. You can think it but writing it is weird.” (2 likes)
But there were many more defenders than attackers. I did learn what OP means. Haha….and that I am one.
I asked my Facebook friends to tell me what they thought and said in advance I would use what they said:
[Spouse] used to greet people with hello beautiful! at the [business]. Some ladies were so surprised and acted like no one had ever said that to them before and every lady should hear she’s beautiful! Let’s normalize being nice and paying compliments.😁💗 Not creepy at all.
I say it’s a sad state of affairs when an innocent comment like that is considered offensive. I mean you didn’t ask her to friend request her!It’s not like you asked her out on a date or what her measurements are. Sometimes people need to chill and this is one of those times.
I’ve been in similar boats. I’ve learned to never comment on physical appearance unless asked or I have a close relationship with them. I instead comment on non physical things. Like personality or voice ot whatever. Creepy vs sweet is all about perception. It has nothing to do with intent. Some people read it as some “old” guy being creepy and some thought it was sweet. I think how we perceive that is often based on our own experiences. Because of that, I work harder to be aware of what people may find creepy and just avoid it. Especially in the current social climate.

I complimented her smile and stepped into creepy Read More »

Earning and receiving a great reference letter

referencesBy John Gardner (retired July 2020)

As a teacher, I was often asked to be a reference on a job application or to write a recommendation letter for students applying for scholarships, jobs, and/or colleges. I received a nice thank you from a former exchange student who had just re-used the letter I wrote for her as she was applying for graduate studies toward her doctorate at a university in Germany. Because I find myself answering the same questions or asking for the same information whenever students need this help, I’m going to organize them here and then refer students to this post when they want my letter-writing help.

How do you EARN a good letter and when do you START?

When sophomores and juniors interested in auditioning for Drum Major asked, “When are auditions?” My response was normally, “Your audition started freshman year.”

Similarly, a good reference doesn’t happen just because you ask or need one…. it happens because you have earned it during your years of association with, in this case, a teacher.

Few teachers or coaches get to know a student as well as a band director because it is often a 4+ year participation class — and especially marching band involves much more interaction than in a typical academic class. Students should realize and appreciate the value of such a letter — and work all four years to develop a stellar reputation the teacher will be happy to brag on.

Hire MeWhat makes a good letter?

I usually structure my letter to focus on multiple areas:

  1. Band experience. Which ensembles, what years, any additional responsibilities – i.e. section leader, drum major, etc.
  2. Qualification. Especially for scholarship letters, I like to emphasize genuine need and why I think meeting that need is a good investment for the scholarship provider.
  3. School experience. Grades, other extracurricular activities, honor rolls, awards, achievements.
  4. Community experience, especially volunteerism. Camps, counseling experiences, etc. Jobs.
  5. College/Career goal. What will you major in or what do you plan to do after graduation?
  6. Reputation. I like to reference the quality of friend choices, the wisdom of decision-making, and generally, the types of comments peers and teachers might make.

What YOU should provide the letter-writer.

  • Resume. Resumes typically contain much of the information needed for a good letter. If you don’t have a resume, use the above list and organize information. If not an official resume, at least a list of activities, honors, awards, jobs, volunteer work, and after-graduation plans.
  • Stamped, Addressed Envelope with sufficient postage. Although I often do provide a copy to the student, the customary approach is to provide everything to the letter writer who then can put the letter in the envelope, seal it and drop it in the mail. OR… links to the online application and an email to which to send a copy to the student. Don’t use your school email, which may expire after you graduate.
  • Additional Paperwork completed. Often there is an accompanying application or information sheet to go with the letter and it is both inconvenient and inconsiderate of you to expect ME to take that additional time. Fill in your addresses, names, and numbers. If I see that it will take extra time, I tend to procrastinate on the project.
  • TIME! The worst was a student approaching me after school about writing a letter requiring a same day postmark! C’mon…. If you want a comprehensive letter, give me time to do it. I will typically write a letter within a couple of days — but give me a week, please.

I love writing letters to help achievers because when I was where they are — there were people who went to bat for me and this is my way of returning that favor by passing it on….. Teachers don’t expect a lot in return, but a smile and a thank you can go a long way.

SUGGESTIONS for getting ADDITIONAL letters and help!  If a teacher has taken the time to organize and write a professional letter on YOUR behalf, consider a short, hand-written THANK YOU to the teacher. Guess who gets the better letters cranked out faster the next time?

Thanks for reading.

 

Earning and receiving a great reference letter Read More »

Rossini Intro, Theme and Variations

John Gardner

I just found this recording, which may be one of the last times I played a piece of this level. I recorded it privately using a recorded accompaniment. To my former students, I would asy “find the wrong note” … but I did almost lose a couple, although one of those was so far above the staff…..

Anyway, there is a short “Introduction” followed by the “Theme” and then gradually increasingly difficult “Variations”.

Endurance was never my strength. Technical proficiency may have been. Enjoy. Comment.

Here are some other  recordings/performances on John Gardner’s Soundcloud page, including my college senior recital.

Rossini Intro, Theme and Variations Read More »

Customer Service Upgrade at Trump Taj Mahal

Our fundraising convention was in Atlantic City — at the Trump Taj Mahal. I’d never seen anything like it. There were probably over a dozen check in agents. There were all sorts of people who wanted to open doors, carry luggage, etc — all for tips, of course. We experienced a major customer service upgrade.

When we got to our luxurious room, there was something wrong with one (yes, one) of our phones. There was a phone next to the bed, one on the desk and one in the bathroom. 

When I called the front desk about the phone, I was invited to bring Joan and go to the manager’s desk in the lobby. Once there, we were informed we’d be changing rooms. I didn’t want to move our stuff. “It has already been moved for you….and I think you’ll like your new room.”

We were escorted via a private elevator to our “suite”. There were two front doors, a living room, dining area with chandelier, two bedrooms (one had a TV that came up out of the furniture, a jacuzzi and a mirror on the ceiling over the bed). The guest room also had a bath. There was a fireplace and large screen TV in the living room. Windows faced two different directions.

Customer Service Upgrade at Trump Taj Mahal Read More »

Music Literacy across the Curriculum

Music LiteracyMusic is Literacy. Language has its grammar and syntax, chemistry its symbols, physics its formulas, mathematics its equations; music also has its language of symbols and niche Italian terms. Music notation is a language composers use to transcribe musical thought to paper enabling readers who know the language to read, interpret and translate that language into aural art.

Students learn to read this specialized notation language in the same way a mathematician learns the formulas or the chemist applies the element symbols. In a piece called, “Andante” students learned the title is an Italian term indicating tempo, or speed; faster than Adagio but slower than Allegro. Many of the musical terms are, historically predominantly Italian. Musicians must understand that fortissimo is louder than forte, which means they also learn the suffix ‘issimo’. Allegretto is a “little bit” allegro. Dolce is nearly the opposite of marcato and if you get crescendo and decrescendo backwards, you can ruin the entire effect. If the music page tells you to rallentando and you accelerando instead, you crasy. If you miss a mermate or play through a caesura you’ll be embarrassed. Not only are there vocab words, but there are abbreviations for them as well; f, ff, <, >, ^. //. Foreign language.

Music study is interdisciplinary. Students studying music are also learning other subjects, like history, cinema studies, theater and foreign language.

We performed music from the movie, “The King’s Speech”, which included music by Beethoven (historic, iconic, classical), and learned some of the HISTORY of the movie, i.e. WWII, the king’s stuttering problem and the artistic effect of the music behind the speech [only in the movie] as we watched that particular movie clip. That’s history and theater.

Music is cultural. A piece called “Africa; Ceremony, Song and Ritual…” showcases 26 different drumming assignments and includes singing traditional African melodies and vocalizing tribal African sounds.

We reviewed pictures of African drums, watched/listened to video/sound clips and took class time to understand how that complex sound is really not much more than several more simple rhythms layered on top of each other, often in compound meters of simultaneous duple and triple rhythms (did you get that?). If we were to correctly perform “Andante” and “Africa” in the same concert, not a single audience participant should have trouble determining which piece is European and which is African.

To play/understand Jazz music necessitates some social studies understanding of New Orleans and how the import of slave music morphed into a style of music that the whole world understands originated in the USA. There is an academically valid reason why much of jazz, especially originally, was not written down. History again.

“Some modern educators have forgotten the call of the founder of our American school system, Horace Mann, who believed that music was essential to the education of the young for the development of aesthetic appreciation, citizenship, and thinking.”
-Alan Miller, professor of education at Fort Hays State University

Music is mathematical. When we read those markings, in addition to telling us what sound to make, they also tell us how to group them together rhythmically. It takes two sixteenths to make an eighth, two eights to make a quarter, two quarters to make a half and two half notes to equal a whole. Math.

“Music is the arithmetic of sounds as optics is the geometry of light.”
Claude Debussy, composer

Music is emotional. Performed well, “Stars and Stripes” will evoke a significantly different response from “Taps”, or the jazz version of “Sing, Sing, Sing”. Music is used at birthdays and at funerals; to represent victory or emote defeat. It can make us cheer or cry. ….but ONLY if the musicians understand and convey the emotion in what/how they play. Psychology/Theatre!

To talk drama or choreography, we could discuss Marching Band or Show Choir.

“Music students learn about the cost of sacrifice necessary for accomplishment. They learn of the cost of loyalty and responsibility to a group. They learn of the tremendous self-discipline and cooperation required to be a member of any large and successful ensemble. They learn of pride in accomplishment and develop a self-esteem that flows over into home, work, and treatment of others.”
-Robert Wentz, superintendent of public instruction, Nevada State Department of Public Instruction

When we tune our instruments – because we know that out of tune notes together make an ugly sound – we apply a basic understanding of sound waves and frequency. We lengthen or shorten the instruments to alter pitch. Understanding vibrations, frequencies and how the length of the instrument adjusts pitch is physics.

“The word is out: Researchers have discovered a way to make kids smarter. And savvy parents are signing their children up for private piano lessons while school boards debate the role of music in the public school curriculum.”
-Joan Schmidt, Director of the National School Boards Association

———————

Thanks to Dr. David Gardner for your input.

Business Card

 

Music Literacy across the Curriculum Read More »

Fundraising and Fire Fighting

By John Gardner

When a university business professor asked me to describe my management style, I called myself a fire fighter. That went contrary to his experience in management at Fuji, a Japanese company with a very methodical style. My father was a career fire fighter, which is why I chose that comparison.

Fire and Ice copyProduct fundraising (school food and gifts sales) in the Fall is a lot like fire fighting on the scene. Just when you think things are under control, hot spots flare-up. Fire fighters must address them quickly and effectively. So must fundraisers.

School / Group Hot Spots

The fundraising group does take some heat from the community because they are selling  as well as what they sell; product selection, price, size, quality and usefulness. A local choir director referred to fundraising products as “trinket sales”.

The group can also find hot spots from faculty and staff. Teachers don’t want extra work or disruptions to the day. Unloading trucks, distributing product, and disposing of the extra trash is not the janitor’s primary responsibility. True. Bus drivers have to transport the children and their fundraising products on product delivery day. Students carrying more move slower and bus drivers have a schedule to keep. True.

When I made a delivery for one of my reps and walked into the middle school office, I found a hot spot secretary rolling her eyes, but in conversation with her, I learned she was the one going to have to count and account for all the money that was about to come in. Plus, she gets to field the calls to the office over the next few days from parents complaining about errors, breakage, shortages, etc.

Donuts or cookies can go a long way with secretaries, teachers and custodians. Bus drivers are more difficult because they don’t come into the building.

Late deliveries almost always spark a flare-up. Schools have planned their sale as part of their overall school calendar, so when delivery is late, they end up delivering fundraising product when they were supposed to be inviting people to the book fair or selling chili supper tickets.

Salesperson Hot Spots

When they ask for a guaranteed delivery date, the good sales rep will use a calendar and worked backward from that date and then added an extra week to take care of the unexpected. Unfortunately, the rookie rep will sometimes promise things he/she shouldn’t to get the sale and then, as they say…..heat rises. So when the salesperson commits the company, the manager or distributor “takes the heat”.

Another hot spot is substitutions and back orders. When people get their [big store] ad, they rush to get that special deal only to find the item “didn’t come in” or came in “limited quantity”. Sometimes there is the “rain check” (back order?) and other times pictured items have been replaced (substitution?) The customer grumbles but usually waits, lives without, or takes the substitution.

There are the tally or packing errors, even if the error was that the dyslexic customer wrote the item number backward. And, of course, I noticed long ago that most of the ‘shortage’ claims were for chocolates, not candles. Hmmm.

Never mind that there are 300 orders containing 4000 pieces of product. Do you realize a 1% error in packing means that you could mis-pack 40 items? now, those 40 errors can include bad handwriting mis-interpreted or the human problem of ignoring the scanning system (scanning bar codes to verify order accuracy). My error rate is much lower than that….by the way.

Distributor Hot Spots

The fundraising distributor office gets the calls from the end customer, the group and the sales rep. That’s a triple whammy from the down line. Then there are the internal employee problems (quitters, sickly, and even dishonest). Here are some things I recommend to significantly reduce the calls (or at least the problems) from the end customer and the group:

  1. keep a copy of all orders. The multi-part order form makes this easy. When someone claims a “shortage”, we pull the order form and have found that we weren’t making nearly the errors previously accused of. instead of “short”, we find that many got what they ordered, just not what they wanted. Or they got what we interpreted to their non-existent item number…and since
  2. mark questionable items on the customer copy of the order form, they are usually apologizing when they call because they realize THEY made a stupid mistake.
  3. print YOUR toll free number on the pack slip or collection envelope. When they call the school and claim they’re short, 1) the secretary relays the message and we cannot confirm, 2) as soon as the school secretary takes the fourth irate parent call, you and your company have probably lost a customer. When the customer calls US, we can deal directly with the customer and 1) determine that it was a customer error, in which case customer is both apologetic and appreciative that we are handling THEIR error and 2) when we ask the school later how things went, we tend to hear,”I never heard a complaint.”
  4. scan for order accuracy verification on the packing line. When the school claims a ‘shortage’ or a ‘missing order’, we can show them a report indicating all orders were scanned and all orders scanned correctly. Few will ever question a bar code scanner.

Human Resources / Personnel Hot Spots

  • Temp Agency hires, including no shows, dishonest or undependable.
  • Senior Citizens – great workers, dependable….but consider extra breaks.
  • College Students – are you willing to work around class schedules?

I once had a team of 4 college students. They were great to have around and worked well — when they worked, but they were constantly calling me at the last minute to tell me about a study group or other conflict. I had told them I would try to work around their schedules, but at one point, brought them in to my office and explained that….

“You need to treat this opportunity as if it were a real job.”

  • Home School Students/Parents – good choices, but for only half days.

Supplier / Vendor Hot Spots

  • Didn’t order or produce enough product, even though sometimes that is due to distributor under-projecting or under-ordering too.
  • Have problems with their suppliers, raw materials, slow boat from China, etc.

Dealing with Hot Spots

  1. Put it in perspective. Fundraising is seldom fatal. You don’t have people inside a burning building.

    In the early ’90s, one of my sales reps had a daughter killed in a college van excursion. I took that October pre-cell-phone call from the police trying to locate a dying girl’s father.

    In 1996, at the end of September, my business partner had two of three children killed in an auto accident.

    Consider those perspectives when you encounter late deliveries, substitutions, back orders or computer/software problems.

  2. Keep your cool, especially when the heat is on. Can you imagine the Fire Chief screaming at the fire fighters even when the fire seems out of control? We can learn something from those folks, as well as from the 911 dispatcher or the airline pilot.
  3. If there is a fire on the river bridge, put out the hot spot, don’t nuke the bridge that you may need to get back across later. You never know who you might be buying product from or who may become your new sales rep — or your new customer.
  4. Don’t call in the 5-alarm to get the cat out of the tree. If you always act as if everything is an extreme emergency, those you call get accustomed to that and eventually react accordingly. Don’t call it an emergency until it really is. Don’t cry wolf until you see the furry animal at the door.  If you establish a calm reputation, then when you really are in a critical situation, you can know that your situation will get higher priority treatment.
  5. Most damage can be repaired, and sometimes the structure is even in better shape after the fire. One of my best long-time large sale school customers almost threw me out of the building the first time I met her. Some of our most loyal customers are those who had the most significant or problems, which we worked through together.

    I watched my dad ask his fire fighters to take axes and saws and cut into the side of a house — and asked him later why he was doing even more damage to the house. His explanation was that he had to do some minor damage to the house to get at the fire so he could save the rest of the structure.

    Always try to save the structure.

  6. Everyone is fighting the same fire from their individual perspectives and most are doing their best with the situation they have. They probably did not intentionally under order to cause damage. Vendors didn’t create dock strikes or problems with transport carriers in China ports. No one knew that the xyz widget would be so hot that it would be difficult to get adequate supply quickly. The computer programmer or IT guy did not intentionally cause a file, data or computer problem.
  7. Be positive when you can. Sometimes it seems that sales and customer service people only hear the bad stuff. Know that there is good happening as well.

VMO Word Cloud

 

Fundraising and Fire Fighting Read More »